Managing Leaves, Absences, & Accommodations

Managing Leaves, Absences, & Accommodations


In Canada, employees have access to a wide array of legislated leaves, and as an employer you must understand how to manage the administrative requirements of each type, ensure compliance, update company policies and practices, all while ensuring privacy and confidentiality are adhered to. 


Further, you are required to foster an inclusive workplace where all employees are treated with respect and dignity. In fact, it is your requirement to act in a manner consistent with obligations under Canadian Human Rights, which includes accommodating individuals to ensure those who are otherwise able to work are not discriminated against by being excluded from doing so when working conditions can be adjusted by the employer.     


Some examples of accommodation include: 


  • Providing a special screen and software for people with visual impairment. 

  • Adapting the duties of a labourer recovering from a broken wrist. 

  • Managing an employee’s schedule in a way that balances their work and caregiving obligations. 

  • Making wheelchair access available to people with disabilities. 


There is no one size fits all formula for managing leaves, ongoing absences, and requests for accommodations.  However, employers are responsible for considering requests from employees and job applicants for accommodation of work-related needs, to the point of undue hardship. 


All of this requires special know how in order to manage requests, workplace modifications, supporting medical information in some cases, managing the privacy of the individual being accommodated, understanding when the leave or accommodation exceeds the employer’s ability or duty to continue, and documenting the process.  


In this HR Series Webinar participants will learn: 

  • The various leaves, absences, and sick time requirements in Canada. 

  • The Duty to Accommodate process. 

  • What is Undue Hardship. 

  • How to develop and implement best practices and policies consistent with human rights legislation. 

  • How to assess each request for a leave or accommodation on its own merit. 

  • How to seek information from the employee regarding the absence or accommodation. 

  • How to determine what barriers might affect the employee requesting the accommodation and explore options for removing these barriers. 

  • How to document the process. 


This session will also discuss the potential consequences for positive tests and look at some suggestions for updating your company policies. 


Disclaimer: The content of this presentation is for informational purposes only and should not be construed as legal advice. 

Delivery Method: Virtual Session – Zoom Meetings 


Course Fee Includes: Access to the course, course materials, and upon completion a digital certificate if requested.  

This course is delivered in partnership with local and provincial construction associations across Canada. You will be participating with a group of industry peers from multiple regions.  


There are no prerequisites for this course.   While this course is part of a series, participants are not required to attend all course in the series or attend in any sequence.  Each course in the series can be attended independently. 

Technical Requirements

  1. Computer or laptop

    • This course will involve on-screen interaction with your instructor and classmates, reading/viewing on-screen content (slides or videos), and interacting via typing with questions or responses. For this reason, cellphones may not be adequate

    • Windows 10 or Mac iOS. 

  1. Webcam (Mandatory) – in order to engage and collaborate, participants will be expected to have their webcams on for the duration of the class

  2. Microphone (Mandatory)

  3. Internet connection- For best results, you will want to ensure you have an internet connection with an upload/download speed of 3-5 Mbps. You can test your internet speed here. The minimum recommended speed is 1.5 Mbps, but anything below 3 Mbps may result in loss of quality or buffering. Ideally hardwired connection versus wireless for stability - connect your computer directly to your router using an ethernet cable, rather than using your home wi-fi.

  4. A quiet space with minimal distractions –The microphone will be engaged for interactive sessions. Please plan to be fully engaged in the class and clear your work schedule just as you would for the in-class program.

  5. Comfortable chair


Who Should Attend

This course is an introductory course designed to be beneficial for everyone attend.  Those that are new to a Human Resources (HR) role or anyone that performs HR tasks within a company, as well as supervisors, managers, or safety professionals may find this session of value.